Webcasting - Moray Council

Meeting Details

Economic Development & Infrastructure Services Committee
16 Apr 2019 - 09:30
Occurred

Documents

Agenda

Public Items
1 Sederunt
2 Declaration of Group Decisions and Members Interests *
3 Resolution

Consider, and if so decide, adopt the following resolution:

"That under Section 50A (4) and (5) of the Local Government (Scotland) Act 1973, as amended, the public and media representatives be excluded from the meeting for Item 13 of business on the grounds that it involves the likely disclosure of exempt information of the class described in the relevant Paragraphs of Part 1 of Schedule 7A of the Act.”

 

4

The Committee resolved that, in terms of Section 50A (4) and (5) of the Local Government (Scotland) Act 1973, as amended, the public and media representatives be excluded from the meeting during consideration of the items of business appearing at the relevant paragraphs of this minute as specified below, so as to avoid disclosure of exempt information of the class described in the appropriate paragraphs of Part 1 of Schedule 7A of the Act.

 

Paragraph Number of Minute Paragraph Number of Schedule 7A and Reason
14  9 - Information on terms proposed or to be proposed by or to the Authority
15 6 & 9 - Information relating to the financial or business affairs of any particular person(s) and information on terms proposed or to be proposed by or to the Authority


5

The minute of the meeting of this Committee dated 19 February 2019 was submitted and approved.

 

5 Written Questions **

Report by Corporate Director (Economic Development, Planning and Infrastructure)

 

7

A report by the Corporate Director (Economic Development, Planning and Infrastructure) sought the Committee's approval to support the ballot for a Tourism Business Improvement District (BID).  The report also stated that the creation of a Tourism BID will provide a sustainable model which would focus on delivering key strategic tourism development projects and services for Moray.

 

Following consideration, the Committee agreed to:

  1. support the Tourism BID through undertaking the ballot as set out in paragraph 3.8 of the report; and

  2. note a further report will be presented to Committee with full business plan details including any levy and potential future financial implications for the Council.

Report by Corporate Director (Economic Development, Planning and Infrastructure)

 

8

A report by the Corporate Director (Economic Development, Planning and Infrastructure) asked the Committee to approve detailed plans for the expenditure of funds allocated from the Revenue Budget 2019/2020 including resurfacing/reconstruction, surface dressing, footways, drainage, passing places, lighting column replacement and lighting improvements.

 

The Committee joined the Chair in congratulating Officers for the progress made on the LED capital replacement programme which is predicted to underspend and thereafter agreed to:

  1. approve the detailed allocation of funds, from the Revenue Budget 2019/2020, to Roads Maintenance activities, as outlined in Section 7 of this report;

  2. approve the detailed allocation of funds, from the Capital Budget 2019/2020, to the various roads asset groups and work types, as outlined in Section 7 of  this report;

  3. grant delegated authority to the Roads Maintenance Manager to proceed with necessary roads maintenance works whilst noting that the Roads Maintenance Manager will, as soon as possible, publish a main list of schemes, which can be funded from the budget provision recommended in this report, and a reserve list of desirable schemes, which cannot presently be funded, along with a list of projects to be funded from the Capital allocation; and

  4. note that the list of schemes will be drawn up in accordance with the principles and objectives detailed in this report, in the Roads Asset Management Plan and in the Capital Plan.


Report by Corporate Director (Economic Development, Planning and Infrastructure)

 

9

A report by the Corporate Director (Economic Development, Planning and Infrastructure) asked the Committee to agree the proposed schedule of road bridge revenue maintenance works to be undertaken for 2019/2020 and the proposed schedule of road bridge capital maintenance works to be undertaken for 2019/2020.

 

 

During his introduction, the Chair stated that the repairs to the Craigellachie Bridge were estimated to be approximately £1.9 million due to a cracked bearing however acknowledged the importance of carrying out the repairs given its vital roads link.  The Consultancy Manager advised that temporary works had been undertaken to jack the bridge up whilst the contract to repair the bridge was out to tender with work expected to commence in June 2019.  The Head of Direct Services further advised that the work would be carried out in 2 phases.  This was noted.

 

Following consideration, the Committee agreed:

 

  1. the proposed schedules of road bridge revenue and capital maintenance works to be undertaken for 2019/2020;

  2. to note the update in relation to planned work on the Craigellachie Bridge.

 

Report by Corporate Director (Economic Development, Planning and Infrastructure)

 

10

A report by the Corporate Director (Economic Development, Planning and Infrastructure) informed the Committee of plans to deliver the capital and revenue programme in Transportation for 2019/20.

 

Following consideration, the Committee agreed to approve the plans to deliver the capital and revenue programme for 2019/20 as set out within the report.

 

Report by Corporate Director (Economic Development, Planning and Infrastructure)

 

11

Under reference to paragraph 6 of the Minute of the meeting of this Committee dated 20 March 2018, a report by the Corporate Director (Economic Development, Planning and Infrastructure) informed the Committee with regard to matters of Marine Safety and compliance with the Port Marine Safety Code (PMSC) for the third quarter of 2018.  The report stated that the Council is currently deemed to be compliant with the PMSC however work was still required to stabilise the Council's position in terms of marine safety which would be evidenced through future reports for scrutiny by this Committee.

 

 

The Committee joined the Chair in commending Officers for their efforts in ensuring that the dredger is once more operational and thereafter agreed to note the safety performance, fulfilling the Council’s function as Duty Holder under the Port Marine Safety Code.

 

Report by Corporate Director (Economic Development, Planning and Infrastructure)

 

12

A report by the Corporate Director (Economic Development, Planning and Infrastructure) asked the Committee to agree the Flood Risk Management Schedule of Clearance and Repair for 2019/2020 and the programme of Capital works for Flood Risk Management and Harbours for 2019/2020.

 

Following consideration, the Committee agreed:

  1. the Flood Risk Management Schedule of Clearance and Repair for 2019/20; and

  2. the Capital programme of work for Flood Risk Management and Harbours for 2019/2020.


12 Question Time ***

Consider any oral question on matters delegated to the Committee in terms of the Council's Scheme of Administration. 

 

Chair
1

Councillor Leadbitter, being Chair of the Economic Development and Infrastructure Services Committee, chaired the meeting.

 

Urgent Business
2

In terms of Standing Order 13 (b) the Committee agreed to accept the undernoted item as urgent business on the Chair certifying that, in his opinion, it required to be considered on the grounds of urgency in order to give early consideration to the proposed lease terms in advance of a Fisheries Local Action Group (FLAG) meeting on 25 April 2019.

 

 

The Committee further resolved to take the urgent report as item 14 on the Agenda.

 

Declaration of Group Decisions and Members Interests
3

In terms of Standing Order 20 and the Councillors' Code of Conduct, there were no declarations from Group Leaders or Spokespersons in regard to any prior decisions taken on how Members will vote on any item on the agenda or any declarations of Members interests in respect of any item on the agenda.

 

Written Questions
6

The Committee noted that no written questions had been submitted.

 

Question Time
13

There were no questions raised.

 

 

Industrial Portfolio [Para 9]
14

Under reference to paragraph 5 of the Minute of Moray Council dated 12 December 2018, a report by the Corporate Director (Economic Development, Planning and Infrastructure) asked the Committee to decide whether it wishes to recommend to the Policy and Resources Committee that the Council retain all or part of the industrial portfolio and, if retained, agree that officers introduce an annual review of individual properties to consider their retention or sale.

 

Following consideration, the Committee agreed that the:

  1. Council retains the Industrial Portfolio; and

  2. Estates Manager carry out an annual review of the portfolio and its individual properties to consider their retention or possible sale and reports the findings to this Committee as part of the annual industrial portfolio performance report.


Lease of Cullen Harbour Building [Para 6 & 9]
15

An urgent report by the Corporate Director (Economic Development, Planning and Infrastructure) informed the Committee of proposals to lease the harbour building at Cullen Harbour.  The Committee noted that the report was brought before the Committee in terms of the Local Government (Access to Information) Act 1985, on the Chair certifying that, in his opinion, it requires to be considered on the grounds of urgency in order to give early consideration to the proposed lease terms in advance of a Fisheries Local Action Group (FLAG) meeting due to be held on 25 April 2019 which will be considering a funding application from an interested party. 

 

Following lengthy discussion, Councillor Coull moved that the Committee agree to recommend option 5.5.3 “Lease of the whole building, with a break clause in the lease after 5 years to allow control of the harbourmaster’s office to revert to the council” for development into full lease terms for consideration by the Policy and Resources Committee.  This was seconded by Councillor Leadbitter.

 

There being no-one otherwise minded, the Committee agreed to recommend option 5.5.3 “Lease of the whole building, with a break clause in the lease after 5 years to allow control of the harbourmaster’s office to revert to the council” for development into full lease terms for consideration by the Policy and Resources Committee.

 

Private Items
Item(s) which the Committee may wish to consider with the Press and Public excluded

 

13 Industrial Portfolio
  • Information on proposed terms and/or expenditure to be incurred by the Authority;
Summary of Economic Development and Infrastructure Services Committee functions:

Roads Authority; Lighting Authority, Reservoirs Act 1975, Public Passenger Transport; Flood Prevention; Twinning; Piers and Harbours and Coast Protection; Industrial and Commercial Development; Environmental Protection; Burial Grounds; Assistance to Industry or Commerce; Public Conveniences; Council Transportation; Catering & Cleaning; Land Reform (Scotland) Act 2003; Countryside Amenities; Tourism, monitoring funding from European Programmes, youth training and employment creation scheme and provide Architectural, Quantity Surveying, Maintenance and Allied Property Services.

 

 

Supplementary Agenda

Public Items
Private Items
14. Lease of Cullen Harbour Building
  • Information relating to the financial or business affairs of any particular person(s);
  • Information on proposed terms and/or expenditure to be incurred by the Authority;

Meeting Documents

There are no separate meeting documents but there may be meeting documents assigned to the Agenda.

Declarations of Interests

Visitors

Head of Direct Services, Head of Development Services, Roads Maintenance Manager, Consultancy Manager, Estates Manager, Transportation Manager, Operations Manager (Harbours) and Lissa Rowan, Committee Services Officer as Clerk to the Meeting.


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