Meeting Details

Meeting Summary
Grampian Valuation Joint Board
5 Feb 2021 - 10:30
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Public Items
1. Sederunt
2. GVJB Declaration of Financial and Other Interests

 

1.

In terms of Standing Order 25 and the Councillor's Code of Conduct there were no declarations from Members who were present at the meeting where any item of business in which they have any financial or other interest is to be dealt with.

 

2.

The minute of the meeting of 6 November 2020 was submitted and approved by the Board.

 

3.

A report by the Treasurer to the Board asked the Board to consider the Revenue Budget Monitoring Statement for the period 1 April to 31 December 2020.

 

Following consideration the Board agreed to note:

 

i) the Revenue Monitoring Statement for the period 1 April 2020 to 31 December 2020;
   
ii) the estimated outturn forecast for the financial year 2020/21; and
   
iii) the additional funding allocated for the Scottish Parliament Election 2021.

4.

A report by the Treasurer to the Board asked the Board to consider the three year Revenue Budget from 2021/22 and to agree the requisitions to the three constituent authorities.

 

Several members expressed concerns regarding the level of risk and that on 1/3 of the risk is covered by the reserves.

 

To alleviate the concerns, Councillor Leadbitter proposed to retain the £117,000 within the General Fund to cover 2/3 of the risk and to increase the requsitions to the constituent authorities by £177,00 to £4,842,000.

 

Authority

Population

Requisition

Proposed Requisition 2021/22

Requisition 2020/201

Increase on 2020/21 Requisition

%

£

£

%

Aberdeen City

228,670

39.04

1,890,317

1,830,878

3.25%

Aberdeenshire

261,210

44.6

2,159,532

2,103,652

2.66%

Moray

95,820

16.36

792,151

768,470

3.08%

Total

585,700

100

4,842,000

4,703,000

2.96%

 

As there was no one otherwise minded the Board agreed to approve:

 

i) three year revenue budget from 2021/22; 
   
ii) requisitions to the constituent authorities to be set at £4,842,000;
   
iii)  minimum General Fund balance of 2.5% of estimated annual net expenditure;
   
iv) the release of £91,000 from the NDR Reform reserve to cover slippage which will now be incurred in 2021/22
   

 

The Board also agreed to note the:

 

i) scenarios where the outturn is unpredictable and consequent financial risk and the operational issues facing the service; and
   
 ii) balance of the NDR Reform reserve currently at £91,000, which is not included in the Revenue budget but may be required to cover slippage from 2019/20.

5.

A report by the External Auditor, Audit Scotland asked the Board to note the Annual Audit Plan for 2020/21.

 

Following consideration the Board agreed to note the Annual Audit Plan for 2020/21.

 

6.

A report by the Treasurer to the Board advised the Board of the planned internal audit coverage of the Assessor's Service for the financial year ended 31 March 2021.

 

Following consideration the Board agreed to note the proposed internal audit coverage.

 

7.

A report by the Assessor and ERO provided the Board with an operational update on the valuation services provided by the Assessor and a report on the developments in the reform of non-domestic rates (NDR).

 

Following consideration the Board agreed to note the report.

 

8.

A report by the Assessor and ERO updated the Board on the current developments in electoral registration.

 

Following consideration the Board agreed to note the report.

 

10. pdf Governance Report (64Kb)
9.

A report by the Assessor and ERO updated the Board on the policy reviews with particular reference to the complaints handling procedure.

 

Following consideration the Board agreed to approve the revised policy review schedule and the revised complaints handling process.

 

Private Items

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending ApologySubstituted By
Councillor Frank Brown Councillor Claire Feaver
Councillor Andy Kille  
Absent
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also in attendance at the above meeting were Ian Milton, Assessor and ERO, Lorraine Paisey, Treasurer to the Board, Dafydd Lewis, Senior Internal Auditor, Moray Council, Maggie Bruce, External Auditor, Audit Scotland and Tracey Sutherland, Committee Services Officer.

 




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