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A report by the Corporate Director (Corporate Services) advised Committee on the work of the Internal Audit Section for the period from 1 October 2018 to 31 December 2018.
Councillor Feaver sought clarification on the percentage of placements carried out outwith the Additional Resource Allocation Group (ARAG) process and if there may be a need to review the Policy.
In response the Audit Manager advised he was not aware of the exact number however it was relatively small in the context of the total number of placements. He further advised there was an intention to review the policy on care placements however any changes would be considered at the Service Committee, not at this Committee.
Councillor Brown sought clarification on the robustness of the ARAG as only Social Work and Education were involved with no involvement from NHS personnel.
In response the Audit Manager advised that while he understood there were no advisors from outwith the Council on the Group, information was available from professionals in partner agencies, where appropriate, to inform decision making processes.
Councillor Gatt sought clarification on advance payment for Out of Area placements as Appendix 2 of the report states at 5.3 that authorisation should be sought from the Head of Financial Services for advance payment, however in the Key Control it states no advance payment is allowed.
In response the Audit Manager advised the financial regulations provide for advance payment to be made in certain circumstances. The Head of Financial Services will look at the particular circumstances of a case and if there are exceptional circumstances it is then possible for an award to be made, however the general position adopted is that payment will only be made once services have been provided.
In response to a query from Councillor Ross in respect of supply teacher absence cover near a holiday period the Audit Manager advised it was for Head Teachers to determine if a supply teacher was required. In some cases, if near to the summer break and circumstances so dictated, they could decide not to call in a supply teacher.
Thereafter having considered the contents of the report and sought clarification where required the Committee agreed to note the report.