Meeting Details

Education, Communities and Organisational Development
3 Feb 2021 - 09:30 to 12:45
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests
  • Webcast

Documents

Agenda

Public Items
1. Sederunt
2. Declaration of Group Decisions and Members Interests *
2.

In terms of Standing Order 20 and the Councillors’ Code of Conduct, Councillor Aaron McLean declared an interest in Item 20.  There were no other declarations from Group Leaders or Spokespersons in regard to any prior decisions taken on how Members will vote on any item on the agenda or any declarations of Member’s interests in respect of any item on the agenda.

 


3. Resolution

Consider, and if so decide, adopt the following resolution:

"That under Section 50A (4) and (5) of the Local Government (Scotland) Act 1973, as amended, the public and media representatives be excluded from the meeting for Items 20 to 22 of business on the grounds that it involves the likely disclosure of exempt information of the class described in the relevant Paragraphs of Part 1 of Schedule 7A of the Act.”

 

3.

The meeting resolved in terms of Section 50A (4) AND (5) of the Local Government (Scotland) Act 1973, as amended, the public and media representatives be excluded from the meeting during consideration of the items of business appearing at the relevant paragraphs of this minute as specified below, so as to avoid disclosure of exempt information of the class described in the appropriate paragraphs of Part 1 Schedule 7a of the Act.

 

Para Number of the Minute    Para Number of Schedule 7a

 22

 

 

9

Information on proposed terms and/or expenditure to be incurred by the Authority

   

 

 23

 

 

 

 

1 & 5

Information relating to staffing matters

 

Information relating to the adoption, care, fostering or education of any particular child or relating to the supervision of residence of any particular child in accordance with a supervision requirement

     

 25

 

 

 9

Information on proposed terms and/or expenditure to be incurred by the Authority


4.
The minute of the Children and Young People's Appointments Committee on 18 October 2019 was submitted and approved.
5.
The minute of the Children and Young People's Appointments Committee on 20 November 2019 was submitted and approved.
6.

The minute of the Education, Communities and Organisational Development Committee on 18 and 25 November 2020 was submitted and approved.

 

8. Written Questions **
7.

The Committee noted that no written questions had been submitted.

 

Report by Depute Chief Executive (Education, Communities and Organisational Development)

 

8.

Under reference to paragraph 5 of the Minute of the meeting of Moray Council dated 7 August 2019, a report by the Depute Chief Executive (Education, Communities and Organisational) Development informed the Committee of the performance of the service for the period from 1 April to 31 December 2020.

 

Following consideration the Committee agreed to note performance of the Service Plan, Operation Performance Indicators and complaint to the end of December 2020.

 

Report by Depute Chief Executive (Education, Communities and Organisational Development)

 

10.

Under reference to paragraph 5 of the Minute of the meeting of Moray Council dated 7 August 2019, a report by the Depute Chief Executive (Education, Communities and Organisational) Development informed the Committee of the performance of the service for the period from 1 April to 31 December 2020.

 

Following consideration the Committee agreed to note performance of the Strategic Plan, Service Plan, Recovery Outcomes and Complaints over the period April to December 2020.

 

Report by Depute Chief Executive (Education, Communities and Organisational Development)

 

11.

A report by the Depute Chief Executive (Education, Communities and Organisational Development) informed the Committee of the budget position for Education as at 31 December 2020.

 

Following consideration the Committee agreed to note the budget position at 31 December 2020.

 

Report by Depute Chief Executive (Education, Communities and Organisational Development)

 

12.

A report by the Depute Chief Executive (Education, Communities and Organisational Development) informed the Committee of projects and proposed expenditure for Capital Budgets within Education Resources and Communities and Education for 2020/21.

 

Following consideration the Committee agreed to note the contents of the report.

 

Report by Depute Chief Executive (Education, Communities and Organisational Development)

 

13.

Under reference to paragraph 5 of the Minute of the meeting of Moray Council dated 7 August 2019, a report by the Depute Chief Executive (Education, Communities and Organisational) Development informed the Committee of the performance of the service for the period from 1 April to 31 December 2020.

 

Following consideration the Committee agreed to note performance of the Strategic Plan, Service Plan, Recovery Outcomes and Complaints over the period April to December 2020.

 

Report by Depute Chief Executive (Education, Communities and Organisational Development)

 

14.

A report by the Depute Chief Executive (Education, Communities and Organisational Development) informed the Committee of the budget position for Education Resources and Communities as at 31 December 2020.

 

Following consideration the Committee agreed to note the budget position at 31 December 2020.

 

Report by Chief Officer, Health and Social Care
16.

Under reference to paragraph 5 of the Minute of the meeting of Moray Council dated 7 August 2019, a report by the Depute Chief Executive (Education, Communities and Organisational) Development informed the Committee of the performance of the service for the period from 1 April to 31 December 2020.

 

Following consideration the Committee agreed to:

 

i) note performance of the Service Plan, Operational Performance Indicators and Complaints to the end of December 2020;
   
ii) welcome good performance; and
   
iii) note the actions being taken to improve performance where required.

Report by Chief Officer, Health and Social Care
17.

A report by the Chief Officer, Health and Social Care informed the Committee of the budget position for Children and Families Social Work Services as at 31 December 2020.

 

Following consideration the Committee agreed to note the budget position at 31 December 2020.

Report by Chief Officer, Health and Social Care
18.

A report by the Chief Officer, Health and Social Care invited the Committee to consider the Children and Families and Justice Services Social Work Service Plan for 2020-23.

 

Councillor Feaver raised concerns regarding approving the Plan when there are performance figures not complete, these concerns were shared by Councillor Brown.

 

In response the Acting Head of Children and Families and Justice Social Work explained that the Service Plan identifies areas of improvement and how the Service will know if it has made a difference.  She further added that the Performance Report at Item 15 on the agenda provides the background data and it was unfortunate that this report was presented after the performance report.

 

The Chief Officer further added that he could understand Councillor Feaver's concerns and confirmed that the report could be brought back with the targets populated to a future meeting for approval.

 

Councillor Feaver, seconded by Councillor Brown moved that the report be deferred to the next meeting.  As there was no one otherwise minded, the Committee agreed to defer the decision on this item to the next Committee to allow targets to be populated.

 

 

Report by Chief Officer, Health and Social Care

 

19.

Under reference to paragraph 6 of the minute of the meeting of Education, Communities and Organisational Development dated 18 November 2020, a report by the Chief Officer, Health and Social Care informed the Committee of recommended changes to the continuing care policy and processes.

 

Following consideration the Committee agreed to:

 

i) approve the procedures (Appendix A) relating to continuing care processes;
   
ii) approves the proposed method of financial payments; and
   
iii) an annual report is presented to Committee that confirms the budget being spent on continuing care, and which highlights whether the costs of continuing care are in excess of budget allocation.

19. Question Time ***

Consider any oral question on matters delegated to the Committee in terms of the Council's Scheme of Administration. 

 

21.

Councillor Warren raised concerns about a case she had become involved in regarding a care experienced young person and was concerned that the Council was failing as a corporate parent to some of their young people.

 

In response, the Corporate Parenting and Commissioning Manager asked Councillor Warren to email her details of the case and she would provide a detailed response following the Committee.

 

Councillor Alexander sought clarification on some of the issues which had been raised regarding those attending the new Covid vaccine clinic in Elgin and reports that some of those attending were having to wait outside in the cold for a considerable period of time before being admitted to attend their appointment.

 

In response, the Chief Officer, Health and Social Care confirmed that he was aware of the issues and following the Committee was having a meeting with the Lead Officer to discuss the problems further and would report back to Councillors following the meeting.

 

Councillor Alexander further asked why the injections were not being carried out at doctor surgeries.

 

In response, the Chief Officer, Health and Social Care confirmed that discussions had taken place with GP surgeries and it was felt that they needed to be able to continue with the primary care functions however, if staff wished to assist in the vaccination centres outwith their working hours, this was an option open to them.

Item(s) which the Committee may wish to consider with the Press and Public excluded

 

Chair of Meeting
1.

The meeting was chaired by Councillor Aaron McLean with the exception of Item 20, Forres Golf Club/Course, in which Cllr McLean declared an interest.  Item 20 was chaired by Councillor Sonya Warren.

 

Forres Golf Course/Club
22.

A report by the Depute Chief Executive (Education, Communities and Organisational Development) asked the Committee to consider options for the future management and operation of Forres Golf Couse and Golf Club.

 

Following consideration the Committee agreed to:

 

i) note the proposed management options for Forres Golf Club and Course; and
   
ii) approve Option C to end the current arrangements and lease the whole property to Forres Golf Club Ltd.

Residential Care for Looked After Children
23.

A report by the Chief Officer, Health and Social Care sought approval from Committee to reduce the service delivered by Action for Children, providers of residential care in Moray for looked after children and also to advise the Committee of early planning for service design that will support children to remain with their families; service redesign that will offer the support and infrastructure referred to in the Promise, which places children's rights and their participation at the centre of service delivery.

 

Following consideration the Committee agreed:

 

i) to reduce the residential service delivered by Action for Children from 3 to 2 residential houses for looked after children; and
   
ii) that a new contract is formed with Action for Children for 2 residential houses for an initial period of 2 years.  That period of time will inform commissioning and procurement activity.

Suspension of Standing Orders
24.

The Chair sought the agreement of the Committee to Suspend Standing Order 74 to allow the meeting to continue beyond 12/45pm.  This was unanimously agreed.

 

Early Learning and Childcare - Proposed Lease and Rental Arrangements
25.

Under reference to paragraph 39 of the minute of the meeting of Education, Communities and Organisational Development dated 18 and 25 November 2020 a report by the Depute Chief Executive (Education, Communities and Organisational Development) sought agreement from Committee to agree equitable lease arrangements and rental charges for private and third sector early learning and childcare (ELC) providers operating from Council premises.

 

Councillor Eagle moved to defer the discussion of this report to the next meeting of the Committee to allow it to be discussed alongside the report on the hourly rate paid to nurseries as he felt it would allow for a more informed decision.

 

In response the Depute Chief Executive (Education, Communities and Organisational Development) advised that it was for the Committee to decide whether or not to defer the decision however she further added that the Committee would have knowledge of this report when making the decision regarding the hourly rate at the next meeting of the Committee.

 

Following further consideration, Councillor Eagle, seconded by Councillor Brown moved to defer the report to allow consideration to be given alongside the report on hourly rates paid to nurseries at the next meeting of the Committee.

 

As there was no one otherwise minded, the Committee agreed to defer the report until the next meeting of the Committee.

 

Private Items
20. Forres Golf Course [Para 9]
  • 8 & 9. Information on proposed terms and/or expenditure to be incurred by the Authority;
  1. Forres Golf Course - Appendix 1
    • 8 & 9. Information on proposed terms and/or expenditure to be incurred by the Authority;
21. Residential Care for Looked After Children [Para 1 and 5]
  • 1. Information relating to staffing matters;
  • 5. Information relating to the adoption, care, fostering or education of any particular child or relating to the supervision or residence of any particular child in accordance with a supervision requirement;
  1. pdf Residential Care for Looked After Children - Appendix 1 - Private
22. ELC Proposed Lease and Rental Agreements [Para 9]
  • 8 & 9. Information on proposed terms and/or expenditure to be incurred by the Authority;
  1. ELC Proposed Lease and Rental Agreements - Appendix 1
    • 8 & 9. Information on proposed terms and/or expenditure to be incurred by the Authority;
  2. ELC Proposed Lease and Rental Agreements - Appendix 2
    • 8 & 9. Information on proposed terms and/or expenditure to be incurred by the Authority;
  3. ELC Proposed Lease and Rental Agreements - Appendix 3
    • 8 & 9. Information on proposed terms and/or expenditure to be incurred by the Authority;
  4. ELC Proposed Lease and Rental Agreements - Appendix 4
    • 8 & 9. Information on proposed terms and/or expenditure to be incurred by the Authority;
Only items marked * can be considered and determined by all members of the Committee

 

Supplementary Agenda

Public Items

Report by Depute Chief Executive (Education, Communities and Organisational Development)

 

Report by Depute Chief Executive (Education, Communities and Organisational Development) and Chief Officer, Health and Social Care

 

Private Items

Additional Meeting Documents

  1. pdf Information Report - Inspection of Moray Adoption Services (198Kb)
  2. pdf Information Report - Inspection of Moray Fostering Service (191Kb)
  3. pdf Information Report - Moray Fostering and Adoption Panel Review (204Kb)
  4. pdf Information Report - Northern Alliance Regional Improvement Collaborative Report (220Kb)
  5. pdf Information Report - Permanence and Care Excellence (263Kb)
  6. pdf Information Report - Primary and Secondary School Functional Capacity and Occupancy 2020-21 (147Kb)
  7. pdf Information Report - Update on Moray ELC Expansion (245Kb)

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
Councillor Paula Coy 
Councillor Walter Wilson 
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also in attendance at the above meeting were the Depute Chief Executive (Education, Communities and Organisational Development), Chief Officer, Health and Social Care, Head of Governance, Strategy and Performance, Head of Education, Head of Education Resources, Acting Head of Children and Families and Criminal Justice Social Work, Head of HR, ICT and Organisational Development, Acting Head of Housing and Property, Corporate Parenting and Commissioning Manager, Senior Project Manager (ELC), Quality Assurance and Locality Manager and Tracey Sutherland, Committee Services Officer.

 

Also present for items 1 to 14a were Angela Stuart, Primary Teacher Representative and Anne Currie, Religious Representative.

 

Councillor Graham Leadbitter was also present in an ex-officio role.




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